Events Coordinator

Events Coordinator, Cenovus Energy Hub - City of Lloydminster

Position Type: Full-time, Permanent
Location: Lloydminster, AB/SK
Salary: Band 6: $39.86 - $43.53 per hour (subject to CUPE 1015 Agreement)
Application Deadline: October 13, 2026
Posting Type: Internal/External

Position Summary

Reporting to the Manager of the Cenovus Energy Hub and Arenas, the Events Coordinator is responsible for bidding, planning, organizing, and coordinating major sporting events, concerts, meetings, exhibitions, trade shows, festivals, fundraisers, and other special events.

This position works closely with internal staff, community groups, boards, organizations, promoters, and stakeholders to attract and deliver major events at the Cenovus Energy Hub. Responsibilities also include facility bookings, registrations, marketing initiatives, contract administration, invoicing, staff training, and other related duties.

Key Responsibilities

Event Management

• Develop and implement event business plans in accordance with City policies and procedures.

• Generate revenue and community engagement through the development of major events.

• Budget, organize, coordinate, and facilitate large-scale events.

• Research, prepare, and present event bids, including timelines, marketing plans, risk assessments, and budgets.

• Assist community organizations with event bid submissions.

• Coordinate contractors, event organizers, promoters, volunteers, community groups, and internal stakeholders.

• Evaluate events and provide recommendations for future improvements.

• Ensure compliance with safety policies, procedures, and systems.

• Assist with training event staff, contractors, and volunteers.

• Coordinate hospitality services, signage, multimedia equipment, printing, and technical services.

• Support community events as required.

Relationship & Business Development

• Build relationships with City departments, user groups, and community stakeholders.

• Collaborate with the Corporate Sponsorships Coordinator to secure event sponsorships.

• Ensure technical event requirements are communicated effectively.

• Maintain strong relationships with promoters, booking agents, sporting organizations, and stakeholders.

• Participate on committees as assigned.

• Develop and maintain a strong client network to support repeat business and growth opportunities.

• Build long-term customer relationships that align with organizational goals.

Administration

• Assist with grant applications and follow-up reporting.

• Develop and implement marketing, communications, and social media strategies.

• Maintain event records and documentation.

• Administer contracts, agreements, invoicing, collections, and financial reporting.

• Provide annual revenue and expense budgets.

• Prepare statistical, data, and performance reports.

• Work with Economic Development to track and report economic impacts of events.

• Prepare reports for City Council as required.

• Perform other related duties as assigned. 

Work Schedule

This is primarily an office-based position. Regular hours are generally 8:00 a.m. to 5:00 p.m., with occasional evening and weekend work required to support events.

Qualifications

Required

• Two-year post-secondary diploma in Event Management, Tourism Management, or a related field.

• Minimum three years of experience bidding, planning, and delivering large-scale events.

• Strong organizational, problem-solving, and project management skills.

• Knowledge of community groups and agencies.

• Advanced written and verbal communication skills, including report writing and public speaking.

• Intermediate proficiency in Microsoft Word, Excel, and Outlook.

• Ability to work independently and collaboratively.

• Strong interpersonal skills and customer service orientation.

• Ability to maintain professionalism, confidentiality, and ethical standards.

• Ability to manage multiple priorities and meet deadlines.

• Valid Class 5 Driver's Licence (Alberta or Saskatchewan) with an acceptable driver's abstract.

Assets

• Experience using design software such as Canva or Adobe Photoshop.

Pre-Employment Requirements

• Satisfactory Criminal Record Check.

• Proof of qualifications.

• Applicants with international education must provide an Academic Credential Assessment.

Apply

The City of Lloydminster offers competitive compensation and benefits, consistent working hours that support work-life balance, and a positive, inclusive workplace culture.

Application Deadline: October 13, 2026

Apply online through the City of Lloydminster careers page.