The Saskatchewan Parks and Recreation Association (SPRA) is seeking to engage the services of a Photographer to capture photos at the Gathering Strength: Framework for Recreation in Canada Forum, 2018, occurring May 8-10, 2018 in Regina.
The Photographer will take images at the Forum venues and provide high quality digital images files for use on all media channels, including website, social media accounts and print materials.
SPRA is a non-profit member organization dedicated to enhancing quality of life in the province through the provision of recreation services and support. SPRA is funded by the Saskatchewan Lotteries and administers the Recreation Section of the Saskatchewan Lotteries Trust Fund.
Held on May 8-10, 2018, in Regina Saskatchewan, the Forum will bring together over 250 delegates from across Canada to build relationships, continue dialogue and work cooperatively to achieving the values, goals and priorities identified in the Framework for Recreation in Canada 2015: Pathways to Wellbeing. The program includes a variety of education sessions, keynote speakers, recreation activities and networking events.
The Delta Hotel Regina, located at 1919 Saskatchewan Drive, will be the primary venue for this event, with select sessions and events happening at two other venues: Wascana Park and Mosaic Stadium.
Scope of Work
The Photographer will be responsible to capture images at the event. Images will highlight all aspects of the event and will include both candid and directed photographs, in indoor and outdoor settings. Staff will work with the vendor on the specific images and locations that will be required for this project. Those may include:
The scope of work shall include:
The estimated times required for photography services are detailed below and are subject to change. This includes general education sessions, keynote speakers, registration, social and networking events, off-site events and other photography as required. Visit www.gatheringstrength.ca for a comprehensive event schedule. No photography will be required on May 10, 2018.
|May 8, 2018||7:00 p.m. - 9:00 p.m.||Welcome Reception||Mosaic Stadium|
|May 9, 2018*||6:00 a.m. - 7:00 a.m.||Rise and Shine Workout||Delta Hotel|
|May 9, 2018||8:30 a.m. - 11:00 a.m.||Keynote, general education sessions, networking breaks||Delta Hotel|
|May 9, 2018||2:45 p.m. - 5:00 p.m.||Outdoor recreational activities *weather permitting||Wascana Park|
|May 9, 2018||6:30 p.m. - 9:00 p.m.||Taste of Saskatchewan (Dinner and Entertainment)||Delta Hotel|
*As an alternative, the Rise and Shine Workout on May 10, 2018, from 6:30 a.m. to 7:30 a.m., could be photographed.
The Photographer will:
Proposals are to be submitted to:
Saskatchewan Parks and Recreation Association (SPRA)
Attention: Chantel Doerksen, Communications, Information and Research Manager
#100 – 1445 Park Street
Regina, SK S4N 4C5
Submissions must be received at the SPRA office by March 16, 2018.
SPRA reserves the right to cancel this Request for Proposal for any reason, without any liability to any Agency, or to waive irregularities at its own discretion. The lowest priced proposal may not necessarily be accepted.
Proposals shall be irrevocable until SPRA awards this Contract, cancels this Request for Proposal, or a period of ninety (90) days has elapsed since the deadline for submission.
All prices are to be in Canadian Funds.